Accidents at work

Employers have a duty of care to ensure their employees are safe at work. Learn your responsibilities for accidents at work.

First published on Thursday, Feb 17, 2022

Last updated on Thursday, Apr 11, 2024

At work, accidents happen. But it's your responsibility to prevent and minimise the risks. You should review workplace safety regularly and remove potential dangers to your employees.

If you don’t comply with health & safety rules, you could face hefty compensation claims and even tribunal hearings.

In this guide, learn what an accident at work is, what causes them, and how to report them to the right authorities. 

What is an accident at work?

An accident is an unplanned event that results in an injury or ill health. You may not be able to prevent all accidents, but you can take responsibility to reduce the risks.

Examples of accidents at work include:

  • Falls from height

  • Slips, trips, and falls

  • Mishandled manual handling

  • Stress-related

  • Road traffic-related

What causes accidents at work?

Although you may take the correct precautions, accidents can still occur. The first step to consider is what causes them in the first place. 

Accidents can be caused by:

  • Tiredness

  • Distractions

  • Employees cutting corners

  • Untidy work environments

How to prevent accidents at work

To reduce accidents and increase your employee’s safety, you can provide: 

  • Regular refresher health & safety training

  • Conduct regular risk assessments and see how you can improve the procedure

  • Health & safety signs throughout the workplace

  • Personal Protective Equipment (PPE) training

What are the laws on accidents at work?

Employers have a legal duty of care towards their staff. In the UK, legislation that protects the welfare of your employees includes:

The Health and Safety at Work ect Act 1974

Employers need to look after the health & safety of their employees. They also need their employees to comply with the measures put in place for their health & safety at work.

Reporting of Injuries, Diseases and Dangerous Occurrences Regulations (RIDDOR)

Employers, self-employed and people who control the work premises must report certain accidents, diseases, and dangerous occurrences at work to HSE.

If an employee becomes injured or falls ill because of your lack of care, they have the right to compensation if the employer is negligent. 

An employee may have to prove negligence to claim accident at work compensation. 

Reporting accidents at work

If there is an accident at work, you need to follow the correct process. 

You must record certain cases of injuries, illnesses, or incidents to the Health and Safety Executive (HSE) under RIDDOR. 

These incidents must fall into the following categories: 

  • Fatal accidents and non-fatal

  • Work-related diseases

  • Accidents that result in more than seven days of absence

  • Gas-related incidents

Writing an accident report

As soon as an accident occurs at work, you should report it. Your report must include the following steps:

Step 1

Respond immediately: your employees should notify as soon as an accident occurs.

Step 2

Locate the facts: you should perform an on-site investigation. You should try and review the following:  

  • Date, time, and location of the incident

  • Names of witnesses

  • Events leading up to the accident

  • Circumstances

  • Type of treatment needed

  • Environmental conditions

Step 3

Analyse the accident: you need to find out what caused the accident. This is key to creating a plan of action for control.

Step 4

Create an action plan: you need to implement long-term solutions. This should be useful training, upkeep of equipment and risk assessments.

Can you dismiss an employee after an accident at work?

No, you cannot dismiss an employee because of an accident. If you let an employee, go 
this away, you could face unfair dismissal claims.

The accident needs to be dealt with first, making sure you put actions in place to prevent them in the future. 

After the accident, you need to see if your employee is okay. Preserving good employee relations is key for your business to improve its efficiency. 

Manage accidents at work with BrightHR

All employers need to install an effective plan for accidents in the workplace.

That way, you can implement the correct health & safety procedures to prevent injuries in the future. 

If mishandled, you could face serious accidents at work claims or tribunal hearings against you. This could be costly for your business and affect its reputation.

BrightHR can help you manage accidents at work with our end-to-end health & safety software and support

How could this look for your business?

Discover your savings with BrightHR’s return on investment calculator

Return on your investments

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Sources: The cost of drafting a health & safety policy, conducting a risk assessment and accidents is validated...

Don’t hesitate to call us if you need any help with improving your health & safety at work. You can call us on 0800 470 2432.


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